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Privacy notice

Your personal data are processed in accordance with Regulation (EC) No 45/2001[1] on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.

The legal basis for the processing operations are Article 5(a) of Regulation EC 45/2001 whereby processing is necessary for the performance of a task carried out in the public interest on the basis of the Treaties or other legal instruments adopted on the basis thereof and Article 5(d) of Regulation EC 45/2001 based on the consent of the data subject.

The purpose of this processing operation is to collect personal data of interested persons to FIRE events for the organisation and management of:

  • Registration of participants to events in the framework of FIRE events (to provide access to venues and to include them in the participants list),
  • Application for participation of members of the press (evaluation, selection, announcement and promotion)

Additionally, the personal data are collected to allow the management of lists for contacts, invitations, participants, reports, distribution of reports, feedback on reports, follow-up actions, news, publications, feedback collection, distribution of emails informing on future activities related to FIRE and other information materials through the communication channels of this project.

The following personal data are collected during event registration: title, first name, last name, date of birth, ID number, function, organisation, professional or personal e-mail address, phone number, twitter and LinkedIn accounts. The replies to the above question are mandatory (except for phone number, twitter and LinkedIn accounts). Please note that the events of FIRE will be partly photographed and recorded, and it is possible that you will be recorded/photographed. This material might be used for related communication activities online and offline related to the FIRE project.

Opt-out is provided to participants who prefer their images are neither recorded nor published on any support. If you do not agree with this publication of your personal data, please opt-out where required or inform the data controller by using the contact information below and explicitly specifying your request. In these cases, and according to available resources, the organiser could offer those participants an alternative room where to follow meeting and debates by means of live webstreaming displayed on a screen.

The recipients of your data will be relevant European Commission staff in charge of supervising the FIRE project, agents of the EC and/or external venues’ security personnel, contractors staff involved in the organisation of the event, and bodies charged with monitoring or inspection tasks in application of EU law (e.g. internal audits, Court of Auditors, European Anti-fraud Office – OLAF), as well as participants of FIRE events.

Your data will be kept for a maximum period of twelve months after the end of the FIRE project. Data will be automatically deleted at the end of this period.

You have the right to access your personal data and the right to correct any inaccurate or incomplete personal data. If you have any queries concerning the processing of your personal data, you may address them to Data Privacy Officer at the following email: dpo@fire-forum.eu with “FIRE Forum Privacy policy statement” in the subject.

 [1] Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Union L 8, 12.01.2001, p. 1.)

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google. Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators (like us) and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. Google Analytics provides a browser extension that will allow users to opt-out tracking across all websites: https://tools.google.com/dlpage/gaoptout.


To make this site work properly, we sometimes place small data files called cookies on your device.

What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

How do we use cookies?

A number of our pages use cookies to remember:

  • your display preferences, such as contrast colour settings or font size
  • if you have already replied to a survey pop-up that asks you if the content was helpful or not (so you won’t be asked again)
  • if you have agreed (or not) to our use of cookies on this site

Also, some videos embedded in our pages use a cookie to anonymously gather statistics on how you got there and what videos you visited.

Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or block these cookies, but if you do that some features of this site may not work as intended.

The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.

How to control cookies

You can control and/or delete cookies as you wish – for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.